Source-backed scope
Adult employed ordinary Indian-passport holder legally resident and applying in India in the correct Delhi/Mumbai district, personally funding hotel accommodation and a ordinary conference attendance trip of no more than 30 days. Czechia is sole/main Schengen destination; actual approved dates and the 90/180 day limit still control. Ordinary delegate attendance only: excludes speaking, performing, providing professional services and any activities requiring work permission, even unpaid. Conference application category depends on its nature. Excludes sponsored/private-home stays, minors, students, self-employed/retired applicants, EU-family facilitation, work and residence. Conditional marriage-document processing and general short-stay language/certification require receiving-authority confirmation.
- Jurisdiction
- Czechia
- Purpose
- Conferences / events
- Destination
- Czechia
Build your personal checklist
Use this guide for your journey. Sign in or verify your account before viewing personalised results. Review the stated scope before proceeding.
Use this guide in the plannerRoute scope
Adult employed ordinary Indian-passport holder legally resident and applying in India in the correct Delhi/Mumbai district, personally funding hotel accommodation and a ordinary conference attendance trip of no more than 30 days. Czechia is sole/main Schengen destination; actual approved dates and the 90/180 day limit still control. Ordinary delegate attendance only: excludes speaking, performing, providing professional services and any activities requiring work permission, even unpaid. Conference application category depends on its nature. Excludes sponsored/private-home stays, minors, students, self-employed/retired applicants, EU-family facilitation, work and residence. Conditional marriage-document processing and general short-stay language/certification require receiving-authority confirmation.
Czech Embassy New Delhi / Consulate General Mumbai requirements checked 2026-10-26. Only the category and stage stated above are covered.
How to use this checklist
Start with the route facts first: citizenship, residence, application country, destination and purpose. Then review the document rows and order processing only where the row says it is required or optional.
Document requirements
| Document | Status | Scope | Evidence |
|---|---|---|---|
| Passport issued within ten years, with two blank pages | required | visa application | Passport must remain valid at least three months beyond the scheduled return, have been issued within ten years and contain two blank pages. |
| Passport-page copies and A4 copies for originals you need returned | required | visa application | Copy current biodata and Indian passport last page; add Schengen entry/exit stamps from previous passports if available. Provide A4 copies of original documents you wish to retain. This does not establish blanket notarisation of copies. |
| Completed and signed application and current checklist | required | visa application | Fill and personally sign the official Schengen form. Print the current receiving-post checklist, complete its identifying details and applicant acknowledgement/signature; assemble in its listed order. |
| Two colour photographs, 35 by 45 mm, under six months old | required | visa application | White background, clear current likeness and full-face ICAO presentation. Current India PDFs say face covers at least 80 percent; national page gives35 by 45 mm and eye-to-chin height at least 13 mm. Do not reduce this to one photograph. |
| Signed personal cover letter and itinerary | required | visa application | Explain actual purpose, dates, transport and lodging, with names/passport numbers of accompanying people if any. Keep the separate employer or friend/event invitation when required. |
| Marriage certificate if marital status is absent from the passport | conditional | visa application | Conditional across categories: if married and unable to evidence that status in the passport, supply the marriage certificate. Add ration-card copy if applicable. The current C-visa checklist does not resolve apostille or certified-translation handling for this conditional certificate; confirm its processing before commissioning. This is separate from family-relationship evidence. |
| Travel reservations and intended transport itinerary | required | visa application | Document transport to/from Schengen and relevant onward or inter-country arrangements. Reservations and actual return plans support intention to leave; no unconditional non-refundable purchase is imposed before approval. |
| Personally funded hotel reservations for all visited countries | required | visa application | Document lodging throughout the intended stay in Czechia and every other visited Member State. This hotel branch excludes private-home lodging, host-funded accommodation and sponsorship. |
| Schengen-wide medical travel cover of at least EUR 30,000 | required | visa application | Show coverage throughout the intended trip including arrival and departure for medical emergencies, hospital care and repatriation. Follow the current insurer eligibility instructions. Do not assume emergency travel insurance pays planned treatment. |
| Original three-month personal bank statement, stamped and signed | required | visa application | Supply your own bank account transactions for the last three months with bank stamp and signature. This remains the applicant evidence, rather than only sponsor evidence. Do not ask the bank to authenticate employer or tax documents. |
| Two assessment years of Indian tax acknowledgements | required | visa application | Provide Indian income-tax return acknowledgements for the most recent two assessment years. Bank and employee evidence are additional requirements. |
| Three months of payslips, contract and approved holiday statement | required | visa application | Employed applicants submit three months of payslips, employment contract and employer-approved leave statement. |
| Short-stay accessible funds and internationally accepted bank card | required | visa application | For the up-to-30-day scope, the national Schengen page sets at least CZK 1,565 for each day. Support availability with the bank statement and internationally accepted bank card; preserve funds for the stay and return. This does not replace the India bank/tax/employment file and is not the national long-stay formula. |
| Confirm short-stay supporting-document language and certification | required | visa application | The current India C-visa checklists do not establish general accepted document languages or translator certification. Mumbai communicates in Czech/English, which does not establish supporting-document acceptance. Delhi’s mandatory Czech/official-translation paragraph concerns long-term visas/residence. Verify any translation required for this C-visa document; the Embassy does not provide official translation or attest unofficial translations. Use the Justice register and check active authorisation if an official Czech translator is actually required. |
| VFS appointment for the actual Indian residence district | required | visa application | Apply in the correct Delhi/Mumbai consular district through the mission-linked VFS channel. Mumbai covers Andhra Pradesh, Telangana, Karnataka, Kerala, Tamil Nadu, Maharashtra, Goa, Gujarat, Lakshadweep, Puducherry, Dadra and Nagar Haveli and Daman and Diu; other Indian states/territories fall under Delhi. Choosing a convenient VAC does not change residence jurisdiction. |
| Allow for submission, centre transfer and consular assessment | required | visa application | Apply between six months and 15 days before travel. Delhi requires the file to reach the Embassy at least 15 days before the journey and recommends applying at least three weeks ahead. Normal assessment takes 15 calendar days and may extend to 45. Allow additional time for appointments and centre transfer; follow current fee and biometric instructions. |
| Invitation from conference company or organising institution | required | visa application | Invitation must identify the applicant and conference purpose, period and place. For the unofficial company letter use letterhead and authorised signature; national guidance permits an original or emailed scan. Category on the actual form depends on the conference nature. |
| Employer letter confirming the conference trip | required | visa application | Employer letter separately identifies applicant, conference purpose, period and place. Self-funding does not remove this letter. No universal all-cost employer guarantee or unrelated company trading evidence is imposed. |
Processing route
- Passport issued within ten years, with two blank pagesPassport must remain valid at least three months beyond the scheduled return, have been issued within ten years and contain two blank pages. The cited source does not specify a general translation, notarisation or apostille rule for this item. Confirm any additional language or authentication instructions with the receiving authority; no processing service is selected automatically. 1. Prepare Passport issued within ten years, with two blank pages in the format described above 2. Submit according to the linked official application instructions
- Passport-page copies and A4 copies for originals you need returnedCopy current biodata and Indian passport last page; add Schengen entry/exit stamps from previous passports if available. Provide A4 copies of original documents you wish to retain. This does not establish blanket notarisation of copies. The cited source does not specify a general translation, notarisation or apostille rule for this item. Confirm any additional language or authentication instructions with the receiving authority; no processing service is selected automatically. 1. Prepare Passport-page copies and A4 copies for originals you need returned in the format described above 2. Submit according to the linked official application instructions
- Completed and signed application and current checklistFill and personally sign the official Schengen form. Print the current receiving-post checklist, complete its identifying details and applicant acknowledgement/signature; assemble in its listed order. The cited source does not specify a general translation, notarisation or apostille rule for this item. Confirm any additional language or authentication instructions with the receiving authority; no processing service is selected automatically. 1. Prepare Completed and signed application and current checklist in the format described above 2. Submit according to the linked official application instructions
- Two colour photographs, 35 by 45 mm, under six months oldWhite background, clear current likeness and full-face ICAO presentation. Current India PDFs say face covers at least 80 percent; national page gives35 by 45 mm and eye-to-chin height at least 13 mm. Do not reduce this to one photograph. The cited source does not specify a general translation, notarisation or apostille rule for this item. Confirm any additional language or authentication instructions with the receiving authority; no processing service is selected automatically. 1. Prepare Two colour photographs, 35 by 45 mm, under six months old in the format described above 2. Submit according to the linked official application instructions
- Signed personal cover letter and itineraryExplain actual purpose, dates, transport and lodging, with names/passport numbers of accompanying people if any. Keep the separate employer or friend/event invitation when required. The cited source does not specify a general translation, notarisation or apostille rule for this item. Confirm any additional language or authentication instructions with the receiving authority; no processing service is selected automatically. 1. Prepare Signed personal cover letter and itinerary in the format described above 2. Submit according to the linked official application instructions
- Marriage certificate if marital status is absent from the passportProcessing route needs confirmation for the actual document language, type and location. Conditional across categories: if married and unable to evidence that status in the passport, supply the marriage certificate. Add ration-card copy if applicable. The current C-visa checklist does not resolve apostille or certified-translation handling for this conditional certificate; confirm its processing before commissioning. This is separate from family-relationship evidence. The cited source does not specify a general translation, notarisation or apostille rule for this item. Confirm any additional language or authentication instructions with the receiving authority; no processing service is selected automatically. 1. Prepare Marriage certificate if marital status is absent from the passport in the format described above 2. Submit according to the linked official application instructions
- Travel reservations and intended transport itineraryDocument transport to/from Schengen and relevant onward or inter-country arrangements. Reservations and actual return plans support intention to leave; no unconditional non-refundable purchase is imposed before approval. The cited source does not specify a general translation, notarisation or apostille rule for this item. Confirm any additional language or authentication instructions with the receiving authority; no processing service is selected automatically. 1. Prepare Travel reservations and intended transport itinerary in the format described above 2. Submit according to the linked official application instructions
- Personally funded hotel reservations for all visited countriesDocument lodging throughout the intended stay in Czechia and every other visited Member State. This hotel branch excludes private-home lodging, host-funded accommodation and sponsorship. The cited source does not specify a general translation, notarisation or apostille rule for this item. Confirm any additional language or authentication instructions with the receiving authority; no processing service is selected automatically. 1. Prepare Personally funded hotel reservations for all visited countries in the format described above 2. Submit according to the linked official application instructions
- Schengen-wide medical travel cover of at least EUR 30,000Show coverage throughout the intended trip including arrival and departure for medical emergencies, hospital care and repatriation. Follow the current insurer eligibility instructions. Do not assume emergency travel insurance pays planned treatment. The cited source does not specify a general translation, notarisation or apostille rule for this item. Confirm any additional language or authentication instructions with the receiving authority; no processing service is selected automatically. 1. Prepare Schengen-wide medical travel cover of at least EUR 30,000 in the format described above 2. Submit according to the linked official application instructions
- Original three-month personal bank statement, stamped and signedSupply your own bank account transactions for the last three months with bank stamp and signature. This remains the applicant evidence, rather than only sponsor evidence. Do not ask the bank to authenticate employer or tax documents. The cited source does not specify a general translation, notarisation or apostille rule for this item. Confirm any additional language or authentication instructions with the receiving authority; no processing service is selected automatically. 1. Prepare Original three-month personal bank statement, stamped and signed in the format described above 2. Submit according to the linked official application instructions
- Two assessment years of Indian tax acknowledgementsProvide Indian income-tax return acknowledgements for the most recent two assessment years. Bank and employee evidence are additional requirements. The cited source does not specify a general translation, notarisation or apostille rule for this item. Confirm any additional language or authentication instructions with the receiving authority; no processing service is selected automatically. 1. Prepare Two assessment years of Indian tax acknowledgements in the format described above 2. Submit according to the linked official application instructions
- Three months of payslips, contract and approved holiday statementEmployed applicants submit three months of payslips, employment contract and employer-approved leave statement. The cited source does not specify a general translation, notarisation or apostille rule for this item. Confirm any additional language or authentication instructions with the receiving authority; no processing service is selected automatically. 1. Prepare Three months of payslips, contract and approved holiday statement in the format described above 2. Submit according to the linked official application instructions
- Short-stay accessible funds and internationally accepted bank cardFor the up-to-30-day scope, the national Schengen page sets at least CZK 1,565 for each day. Support availability with the bank statement and internationally accepted bank card; preserve funds for the stay and return. This does not replace the India bank/tax/employment file and is not the national long-stay formula. The cited source does not specify a general translation, notarisation or apostille rule for this item. Confirm any additional language or authentication instructions with the receiving authority; no processing service is selected automatically. 1. Prepare Short-stay accessible funds and internationally accepted bank card in the format described above 2. Submit according to the linked official application instructions
- Confirm short-stay supporting-document language and certificationProcessing route needs confirmation for the actual document language, type and location. The current India C-visa checklists do not establish general accepted document languages or translator certification. Mumbai communicates in Czech/English, which does not establish supporting-document acceptance. Delhi’s mandatory Czech/official-translation paragraph concerns long-term visas/residence. Verify any translation required for this C-visa document; the Embassy does not provide official translation or attest unofficial translations. Use the Justice register and check active authorisation if an official Czech translator is actually required. Short-stay accepted-language and translator-certification requirements remain unconfirmed. No translation, notary or apostille service is preselected. Do not import the long-term Czech-language rule. 1. Prepare Confirm short-stay supporting-document language and certification in the format described above 2. Submit according to the linked official application instructions
- VFS appointment for the actual Indian residence districtApply in the correct Delhi/Mumbai consular district through the mission-linked VFS channel. Mumbai covers Andhra Pradesh, Telangana, Karnataka, Kerala, Tamil Nadu, Maharashtra, Goa, Gujarat, Lakshadweep, Puducherry, Dadra and Nagar Haveli and Daman and Diu; other Indian states/territories fall under Delhi. Choosing a convenient VAC does not change residence jurisdiction. The cited source does not specify a general translation, notarisation or apostille rule for this item. Confirm any additional language or authentication instructions with the receiving authority; no processing service is selected automatically. 1. Prepare VFS appointment for the actual Indian residence district in the format described above 2. Submit according to the linked official application instructions
- Allow for submission, centre transfer and consular assessmentApply between six months and 15 days before travel. Delhi requires the file to reach the Embassy at least 15 days before the journey and recommends applying at least three weeks ahead. Normal assessment takes 15 calendar days and may extend to 45. Allow additional time for appointments and centre transfer; follow current fee and biometric instructions. The cited source does not specify a general translation, notarisation or apostille rule for this item. Confirm any additional language or authentication instructions with the receiving authority; no processing service is selected automatically. 1. Prepare Allow for submission, centre transfer and consular assessment in the format described above 2. Submit according to the linked official application instructions
- Invitation from conference company or organising institutionInvitation must identify the applicant and conference purpose, period and place. For the unofficial company letter use letterhead and authorised signature; national guidance permits an original or emailed scan. Category on the actual form depends on the conference nature. The cited source does not specify a general translation, notarisation or apostille rule for this item. Confirm any additional language or authentication instructions with the receiving authority; no processing service is selected automatically. 1. Prepare Invitation from conference company or organising institution in the format described above 2. Submit according to the linked official application instructions
- Employer letter confirming the conference tripEmployer letter separately identifies applicant, conference purpose, period and place. Self-funding does not remove this letter. No universal all-cost employer guarantee or unrelated company trading evidence is imposed. The cited source does not specify a general translation, notarisation or apostille rule for this item. Confirm any additional language or authentication instructions with the receiving authority; no processing service is selected automatically. 1. Prepare Employer letter confirming the conference trip in the format described above 2. Submit according to the linked official application instructions
Official citations
- Czech Embassy New Delhi / Consulate General MumbaiCzech Embassy New Delhi / Consulate General Mumbai: India to Czechia ordinary conference attendance: employed adult, self-funded hotel stayvisa.vfsglobal.comLast checked 2026-10-26; evidence version india-czechia-conference-hotel-self-funded-2026-10-26
Current India VFS-linked Delhi and Mumbai checklists independently read. Two assessment years tax plus original three-month bank stamped/signed plus employed payslips/contract/leave. Two photos and conditional marriage certificate; distinct purpose evidence. Older family-latest three-year tax and old VFS optional-payslip/processing text not substituted. PDF metadata July2025 is not a printed revision date.
- Czech receiving mission / Ministry of Foreign AffairsCzech official short-stay requirementsvisa.vfsglobal.comLast checked 2026-10-26; evidence version czech-mumbai-20261026
Directly read current Mumbai PDF linked by India VFS: same core application/purpose rules as current Delhi checklist; two assessment years tax, three months bank and employed evidence. Sponsor original Alien Police invitation and notarised funding consent conditional, not self-funded requirements.
- Czech receiving mission / Ministry of Foreign AffairsCzech official short-stay requirementsmzv.gov.czLast checked 2026-10-26; evidence version czech-photo-20261026
National photo:35x45mm, current appearance and full-face, eye-to-chin height at least 13 mm; India receiving-post checklist requires two colour white-background photos under six months with face at least 80 percent.
- Czech receiving mission / Ministry of Foreign AffairsCzech official short-stay requirementsmzv.gov.czLast checked 2026-10-26; evidence version czech-finance-20261026
National Schengen short-stay financial means page: bank statement plus internationally accepted bank card; stays of30 days or less at least CZK 1,565perday; harmonised local evidence also applies. No long-stay amount imported.
- Czech receiving mission / Ministry of Foreign AffairsCzech official short-stay requirementsmzv.gov.czLast checked 2026-10-26; evidence version czech-translation-20261026
Delhi notice updated22March2026: Embassy does not provide official translations or attest unofficial translations, directs to Justice official translator register and validity checks. Express compulsory Czech/official translation paragraph concerns long-term visas/residence, not a general C-visa language rule.
- Czech receiving mission / Ministry of Foreign AffairsCzech official short-stay requirementsmzv.gov.czLast checked 2026-10-26; evidence version czech-jurisdiction-20261026
Current Mumbai mission expressly lists its Indian states/territories and assigns other states/territories to Delhi; ordinary applicants use visa centres.
- Czech receiving mission / Ministry of Foreign AffairsCzech official short-stay requirementsmzv.gov.czLast checked 2026-10-26; evidence version czech-procedure-20261026
Mission updated 17 July2025: VFS India, purpose routes and revised India harmonised list; six months–15 days lodging, recommends three weeks allowing transit, normally15 calendar days, maximum45 in individual cases.
- Czech receiving mission / Ministry of Foreign AffairsCzech official short-stay requirementsmzv.gov.czLast checked 2026-10-26; evidence version czech-invitation-20261026
Informal purpose letter can be original by post or scan by email. Company letterhead/authorised signature, applicant identity and trip details. Official Alien Police verified form is original and covers commitments actually undertaken, not all self-funded trips.
Exceptions
- Requirements and accepted document formats can change. Follow the linked authority for your exact purpose and application stage.
- Use row-level processing labels: translation, notarisation, apostille, embassy attestation and MEA or HRD attestation are not interchangeable.
Relevant Enuncia services
- Document checklist review
FAQs
Are all documents for Czechia conferences / events automatically translated?
No. Translation is shown per document row because official sources may accept some documents as issued while requiring translation for others.
Can I order document processing from this checklist?
Build your checklist using the route facts first. A processing option can be selected only where supported by the document row. Rows needing language or authentication confirmation remain under review before pricing.
Related guides
- Czechia destination guide
Destination overview for all published source-backed routes.